Cold Emails That Get Responses
Not all emails are created equal. Let’s go over some common scenarios and how to write one for each.
I’ve never met this person, I want an internship at their company
This is your, “I’ve sent 100 and gotten 1 back” email. Keep it short, succinct, and direct. Note the intentional white space between the lines – it’s more legible that way.
Hi [Name], My name is [Your Name], and I’m a [X]-year at UVA studying [Major]. I’m really interested in [Their Industry], and if you have any free time, I’d love to learn about your experience at [Their Company]. Best, [Your Name]
Note: if sending to a non-UVA alumni, use freshman, sophomore, junior, senior. They might not get UVA’s lingo.
They responded and they’re happy to chat
Great! Now that you’ve got the go-ahead, suggest times to meet. Your schedules might not line up, but it’s good practice to take the initiative.
Hi [Name], Thanks for getting back to me! Do any of the following times work for you: - [Day: Time] - [Day: Time] - [Day: Time] Looking forward to our conversation. Best, [Your Name]
Sent an email, got no response
Wait a week, and send them a follow up. Don’t start a new email, hit “Reply” on the initial email you sent. This way, they can look at your original message.
Hi [Name], Hope you’re doing well. Just wanted to follow up on my last email. I'd love to connect and hear about your experience at [Their Company]. Best, [Your Name]
Subject Lines
Subject lines explain in 5 words or less who you are and how they know you. Pick one that matches your situation best:
UVA [X]-Year Interested in [Industry]
[Mutual Contact] - UVA [X]-Year
(only use if the mutual told you to reach out)
There are plenty more types of emails to cover, but this is a good start. I encourage you to look back at these if you’re feeling lost on what to say.
